University Administration Career: A highly prestigious and secure administrative career opportunity has emerged within the dynamic higher education sector. Bangladesh Army International University of Science and Technology (BAIUST), located in the serene Cumilla Cantonment, recently published an exciting new job circular. They are actively seeking a highly skilled, disciplined, and professional administrative clerk to join their core operational team.
University Administration Career
Currently, the renowned university is looking to hire an experienced Upper Division Clerk (UDC) for their Registrar’s Office (Admin Wing). Therefore, this BAIUST Upper Division Clerk Job is an outstanding platform for office management professionals. You can seamlessly build a highly influential University Registrar Office Career BD here. This full-time operational role focuses heavily on official correspondence, high-level administrative documentation, and ensuring strict compliance with university protocols.
Summary: BAIUST Job Circular 2026
BAIUST is hiring an experienced Upper Division Clerk (UDC) for its Cumilla Cantonment campus. You will act as the focal point for official correspondence, manage university records, and supervise Lower Division Clerks (LDC) to maintain an efficient administrative environment.
- Organization: Bangladesh Army International University of Science and Technology (BAIUST)
- Department: Registrar’s Office (Admin)
- Position: Upper Division Clerk (UDC) – Grade 12
- Vacancy: Not specified
- Location: Cumilla (Comilla Cantonment)
- Employment Status: Full Time
- Salary: Tk. 20,000 (Monthly) + PF & Gratuity
- Experience: At least 4 years in Administrator office management
- Education: Minimum Bachelor’s degree (Business Studies preferable)
- Application Deadline: 12 March 2026
In-Depth Role Overview & Responsibilities
Securing this Cumilla Cantonment University Job means you will act as the central communication hub for the university’s administrative wing. Working under the direct supervision of the Registrar’s Office in an institution backed by the Bangladesh Army, requires absolute discipline, precision, and the ability to handle highly sensitive information. You will act as the primary focal point for all official correspondence, ensuring a seamless flow of communication across departments.
Furthermore, you will extensively prepare, meticulously review, and finalize official letters, administrative notices, and highly confidential reports in both Bangla and English. You must maintain professional communication with critical internal and external stakeholders, including the AWT, Area HQ, and various academic departments approved by the University Grants Commission (UGC). Demonstrating proficiency in handling formal agreements, legal documents, and official deeds with pinpoint accuracy is a core expectation.
Additionally, this mid-level role demands strong digital and leadership capabilities. You will actively use Google Sheets, Google Forms, and MS Office suites to relentlessly track correspondence and prepare analytical presentations for higher management. Moreover, you will directly supervise and guide the Lower Division Clerks (LDC) and support staff to maintain a highly efficient and disciplined office environment.
Key Responsibilities:
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Official Correspondence: Act as the absolute primary focal point for all official correspondence within the Registrar Branch.
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Document Drafting: Prepare, review, and finalize official letters, notices, and administrative documents in Bangla and English.
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Stakeholder Coordination: Maintain professional communication with AWT, Area HQ, internal departments, and external organizations.
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Record Management: Handle and manage official deeds, legal documents, and formal university records with maximum accuracy.
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Digital Tracking: Use Google Sheets, Forms, and MS Office to track correspondence, manage data, and prepare analytical reports.
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Staff Supervision: Supervise and guide Lower Division Clerks (LDC) and support staff efficiently.
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Confidentiality: Handle highly sensitive administrative information with extreme care, following strict university protocols.
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Compliance: Ensure all administrative actions align completely with university rules and government directives.
Required Qualifications
Candidates must strictly meet the highly specific academic, technical, and professional criteria outlined by BAIUST.
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Education: A Minimum Bachelor’s degree from any reputed institute is required. Candidates with a background in Business Studies will be given high preference.
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Experience: At least 4 years of relevant, practical experience in Administrator office management, preferably within a recognized University or educational organization.
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Typing Speed (Mandatory): A highly accurate typing speed of minimum 30/40 WPM (Words Per Minute) in Bengali and English respectively.
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Technical Skills: A valid training certificate in computer literacy is strictly required. Absolute proficiency in MS Word, Excel, PowerPoint, and strong documentation skills are mandatory.
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Language Proficiency: Good oral and written communication skills in both English and Bangla.
Compensation & Corporate Benefits
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Salary Structure: A fixed monthly salary of Tk. 20,000/- strictly according to the University’s Service Policy (Upper Division Clerk – Grade 12).
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Corporate Benefits: Gratuity and Contributory Provident Fund (PF) as per the university’s HR policy.
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Job Security: A highly prestigious and secure job environment inside the Comilla Cantonment.
Job Application Process
Apply Online: Interested and highly competent administrative professionals must complete their application online through the university’s designated portal before the deadline.
Steps to Apply:
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Visit the apply URL (
https://tinyurl.com/baiust) and carefully enter all your academic and personal information in detail. -
Ensure your typing speed, 4 years of experience, and computer training certificates are mentioned.
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After submitting, a reference number will appear at the top. Click “View PDF” to download your system-generated CV.
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Important: Do not pay any fee right now. Only Shortlisted candidates will be notified via mail/message for the interview.
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Fee Payment (Only for Shortlisted): Once notified, transfer a non-refundable BDT 200 via bKash Merchant Payment to
01324-763811using the reference “UDC”. -
Interview Day: Bring the updated CV, Cover letter, academic/experience certificates, NOC (if currently employed), and 2 recent passport-sized photos.
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Complete the initial online submission before 12 March 2026.
Quick Application Checklist (আবেদন চেকলিস্ট)
আবেদন করার আগে নিচের বিষয়গুলো মিলিয়ে নিন:
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[ ] আপনার কি যেকোনো স্বীকৃত বিশ্ববিদ্যালয় থেকে ন্যূনতম স্নাতক (Bachelor) ডিগ্রি আছে?
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[ ] অ্যাডমিনিস্ট্রেশন বা অফিস ম্যানেজমেন্টে আপনার কি অন্তত ৪ বছরের কাজের অভিজ্ঞতা আছে?
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[ ] আপনার কি বাংলা ও ইংরেজিতে টাইপিং স্পিড যথাক্রমে ৩০ এবং ৪০ শব্দ প্রতি মিনিটে (WPM) আছে?
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[ ] আপনার কাছে কি বেসিক কম্পিউটার লিটারেসির (MS Office, Google Sheets) ট্রেনিং সার্টিফিকেট আছে?
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[ ] আপনি কি ১২ মার্চ ২০২৬ তারিখের মধ্যে https://tinyurl.com/baiust লিংকে গিয়ে অ্যাপ্লিকেশন সম্পন্ন করতে প্রস্তুত?
University Admin Career: Interview & Exam Guide
বিশ্ববিদ্যালয়ের UDC (Upper Division Clerk) পদের পরীক্ষায় সাধারণত প্র্যাকটিক্যাল কম্পিউটার টেস্ট এবং ড্রাফটিং স্কিল যাচাই করা হয়:
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Typing & Computer Test: ভাইভার আগে একটি প্র্যাকটিক্যাল টেস্ট হবে যেখানে আপনাকে বাংলা (বিজয় বা অভ্র) এবং ইংরেজিতে নির্দিষ্ট স্পিডে টাইপ করতে হবে। এছাড়া এক্সেলে স্যালারি শিট বা ডাটা এন্ট্রির বেসিক কাজ দেওয়া হতে পারে।
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Drafting Skill: “Area HQ বা UGC বরাবর একটি অফিশিয়াল চিঠি (Official Letter) বা নোটিশ ড্রাফট করুন।” (ইংরেজিতে ড্রাফটিং স্কিল খুব কড়াকড়িভাবে দেখা হবে)।
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Office Protocol: “রেজিস্ট্রার অফিসে কোনো সেনসিটিভ লিগ্যাল ডকুমেন্টস বা চুক্তির কপি আসলে, আপনি একজন UDC হিসেবে কীভাবে তার গোপনীয়তা (Confidentiality) রক্ষা করে ফাইল মেইনটেইন করবেন?”
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Subordinate Management: “আপনার অধীনে থাকা LDC (Lower Division Clerk) যদি কাজে অবহেলা করে, তবে তাকে সুপারভাইজ এবং গাইড করার ক্ষেত্রে আপনার স্ট্র্যাটেজি কী হবে?”
Sample Cover Letter
(You can copy and customize this cover letter for your interview day)
Date: [Current Date]
To, The Registrar, Bangladesh Army International University of Science and Technology (BAIUST), Comilla Cantonment, Cumilla.
Subject: Application for the Position of Upper Division Clerk (UDC).
Dear Sir/Madam,
I am writing to express my strong interest in the Upper Division Clerk (UDC) position at the Registrar’s Office of BAIUST. I hold a Bachelor’s degree and possess over 4 years of practical experience in high-level office administration and correspondence management within the educational sector. Furthermore, I hold a formal certificate in computer literacy and boast a highly accurate typing speed of over 30/40 WPM in Bengali and English.
Throughout my career, I have meticulously prepared and finalized official letters, notices, and legal documents in strict compliance with organizational policies. I possess extensive hands-on expertise in utilizing Google Workspace and MS Office to track administrative workflows seamlessly. Moreover, I am highly capable of maintaining absolute confidentiality and professionally liaising with external stakeholders and academic departments.
I am confident that my disciplined administrative skills and ability to supervise support staff align perfectly with BAIUST’s standard of excellence. I have brought all necessary documents along with my system-generated CV for your review. Thank you for your time and consideration.
Sincerely,
[Your Name] [Your Phone Number] [Your Email Address] [Reference Number from Online Application]
Frequently Asked Questions (FAQ)
Q: আমাকে কি আবেদন করার সময়ই ২০০ টাকা ফি বিকাশ করতে হবে? A: না। বিজ্ঞপ্তিতে খুব স্পষ্টভাবে বলা হয়েছে, অ্যাপ্লিকেশন করার পর শুধুমাত্র “Shortlisted candidates” বা বাছাইকৃত প্রার্থীদের মেইল বা মেসেজ দিয়ে ইন্টারভিউতে ডাকা হবে। মেসেজ পাওয়ার পরেই আপনাকে নির্ধারিত বিকাশ নম্বরে ২০০ টাকা ফি (Reference: UDC) পেমেন্ট করতে হবে।
Q: আমার টাইপিং স্পিড কিছুটা কম, আমি কি আবেদন করতে পারব? A: UDC পদের জন্য টাইপিং স্পিড (বাংলায় ৩০, ইংরেজিতে ৪০) একটি “Mandatory” বা বাধ্যতামূলক যোগ্যতা। প্র্যাকটিক্যাল পরীক্ষায় এটি কঠোরভাবে যাচাই করা হবে, তাই স্পিড কম থাকলে নির্বাচিত হওয়ার সম্ভাবনা ক্ষীণ।
Q: আমি ফ্রেশার, সদ্য গ্র্যাজুয়েশন শেষ করেছি। আমি কি আবেদন করতে পারব? A: না। এই পদের জন্য অ্যাডমিনিস্ট্রেশন বা অফিস ম্যানেজমেন্টে কমপক্ষে ৪ বছরের বাস্তব অভিজ্ঞতা (Experience) চাওয়া হয়েছে।
Company Information & Verification
- Organization Name: Bangladesh Army International University of Science and Technology (BAIUST)
- Head Office: Comilla Cantonment, Cumilla.
- Business Type: Private University (Run by the Bangladesh Army).
- Official Verification: To learn more about their academic departments and strict administrative excellence, please visit the official BAIUST website.
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